CRM Costs Compared

Comparing CRM Costs



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Typically, cost structures at large, and even some small CRM vendors, are about as clear as mud. Different offerings include vague feature descriptions and tons of add-ons you probably won't ever use or need, leading to inflated business costs and frustration for your users. Super Easy CRM's tool was built to help you cut through the marketing fluff and narrow down what you actually need.


How Does the CRM Cost Comparison Tool Work?


This tool uses insights from over 10 years of CRM experience and data gathered from CRM vendors around the world. I've worked with Salesforce, HubSpot, Pipedrive, SuiteCRM, SugarCRM, and many more. Each platform is stored with a set of consistent attributes so you can actually make sense of what you're comparing.


  1. Price per user: Real-world pricing, not just teaser rates.
  2. Highest and lowest pricing: How much it actually scales depending on features and team size.
  3. Deployment type: Cloud, on-premise, or both, and what that means for setup.
  4. Compliance: Whether they meet HIPAA, GDPR, SOC2, or PCI standards.
  5. Contact limits: Will you get cut off or throttled as your business grows?
  6. Modules: Tickets, case management, project support, and whether it's included or extra.
  7. Admin skill level: How much technical knowledge it takes to keep it running.

To use the tool, just pick two CRM options from the dropdown and compare features, pricing, deployment details, and more.


Why this tool was built


I’ve worked with everyone from solo operators to large healthcare clients. The same problem comes up every time. Either the CRM is overpriced and full of features they’ll never use, or it’s too stripped down to scale.


Worse, some CRMs hide their pricing behind sales calls or bury important details in fine print. This tool fixes that with an upfront comparison that keeps it real.


Features You Can Compare


  • Price per user: Base pricing, upgrade ranges, and clear monthly estimates.
  • CRM costs compared: Across core features, not just headline perks.
  • Compliance: Check for HIPAA, GDPR, SOC2, and PCI support.
  • Deployment: Know if it's cloud only or if you can host it yourself.
  • Contact limits: See what caps exist or if it's truly unlimited.
  • Modules: Side-by-side availability of ticketing, case management, and projects.
  • Admin skill required: Understand how hard it is to manage internally.

Who Is This For?


This is for founders, consultants, team leads, and anyone trying to make a smart CRM decision. If you’ve asked any of the questions below, this tool is built for you:


  • Why are we paying thousands a year for features we don’t use?
  • Is this CRM too limited to grow with our team?
  • Can we switch tools without wrecking our workflows?

Whether you're comparing Super Easy CRM to Salesforce or just curious how HubSpot stacks up against Zoho, this tool gives you a clean, honest comparison.


How to Use the CRM Pricing Comparison Tool


  1. Pick two CRM systems from the dropdowns.
  2. See CRM costs compared across features and limits.
  3. Apply filters for compliance or deployment preferences.
  4. Export your results or share with your team.

CRM Pricing Pitfalls Most Vendors Don't Mention


Pricing pages often only show the starting plan. But the features you actually need, like API access, automation, and advanced reporting, are almost always behind a higher tier.


Some vendors only include HIPAA or SOC2 support at premium levels. If you're in healthcare or finance, that can throw your entire budget off. This tool puts it all on the table before you waste time on a bad fit.


Why Contact Limits Can Be a Deal Breaker


“Unlimited” is a word that gets thrown around a lot. Until you hit a cap and suddenly you’re looking at upgrade prompts or throttled access. We break those limits down clearly so you know exactly what you're working with.


Think of It Like Buying a Truck


You wouldn't buy a truck just because the dashboard looks sleek. CRMs are the same. It’s not about how nice the UI looks or how many buzzwords are on the homepage. It's about whether it can help you track sales, manage cases, and actually grow your pipeline.


This tool helps you find the CRMs that work for your business, not just the ones with the best ads.


Stuck on Where to Start?


Try these quick filters:

  • Cloud-based only
  • Under $30 per user
  • Includes ticket or project management

That’ll help you cut through the noise and get to the good stuff faster.


Free vs Paid CRMs


Free CRMs are fine for early-stage projects, test runs, or lightweight workflows. But they usually come with limited reporting, small contact caps, or no automation. Paid tools unlock more, but not all are worth the extra cost. This tool helps you see which ones actually deliver.


Cloud vs On-Premise: What to Consider


Cloud CRMs are fast to deploy and easy to manage. On-premise systems give you more control and privacy but come with setup and security overhead. The right one depends on your compliance needs, IT skill, and what your customers expect.


Temporary vs Ongoing Needs


Sometimes a CRM is just a bridge. Maybe you're running a campaign or managing a temporary workflow. Other times, you're building infrastructure that will last for years. This tool helps you figure out whether the CRM you're picking today will still make sense when you're twice the size.


What Makes Super Easy CRM Different


We built Super Easy CRM after years of seeing what doesn’t work. It's fast, cloud-based, and includes the core modules most teams actually use, tickets, cases, and project support. No surprise fees. No bloated dashboards.


And it’s built for real teams, not just consultants and enterprise buyers. You don’t need to hire someone full-time to make it useful.


Additional Resources


Your data needs to be clean before you plug it into any system. Try our email validator to fix formatting issues, throwaway domains, and sketchy inboxes. Our CRM data cleaner helps you clean large lists, dedupe entries, and prep your data fast. No accounts, no fees. For the full method, read the CRM data cleansing guide. Don’t let CRM vendors set the rules. Compare platforms side by side, call out the hidden costs, and get what works. This tool puts you in control, the way it should be.


Matt Irving is the CEO of Super Easy Tech, LLC.
 
Matt is the CEO of Super Easy Tech and creator of Super Easy CRM. He is a passionate software engineer, tech blogger, and gamer. Feel free to connect on any of the platforms listed below.

Posted by: Matt Irving on 5/26/2025