Benefits of Collaborative Productivity Software

black women high fiving

Why do companies use online collaborative productivity software?

To increase productivity and prevent wasted effort, many companies use collaboration tools like Super Easy CRM and intranet sites . These applications allow for quick dissemination of information to ensure no one is left in the dark about expectations and task assignments.

Here are the top 5 benefits of online productivity tools.

#1 Quick task allocation

Whether in-person or remote, it can be challenging to inform all team members of the tasks they are required to complete along with the respective deadlines. In today's world it simply is not practical for a manager to meet with each individual daily to go over their responsibilities.

This is where collaborative tools come in handy. With software like Super Easy CRM you can create a workflow, complete with tasks, assignees, priorities, and even job aids. Supervisors or shift leaders can simply build the workflow and assign tasks and priorities online.

build online workflows

Employees won't have to rely on annoying sticky notes or whatever the manager scribbled on a whiteboard to figure out what they need to do before they clock out for the day. The right productivity application gives companies a scalable and simple way to manage daily tasks and projects.

#2 Enhanced communication

In the bad ol' days, employees would share work-related information (and gossip) in the breakroom or by shouting at each other over cubicle walls. This is extremely inefficient as it is not only time-consuming but impossible to track in the event you need to refer to an exchange at a later date.

A much more efficient means of communication is instant messaging through applications like Microsoft Teams. Conversations will be logged and employees can simply respond to messages whenever they have time as opposed to stopping what they're doing when a colleague taps them on the shoulder.

#3 Reduced employee anxiety

Some people have very bad anxiety naturally. And for many unfortunate souls, this is only exasperated by their work day. A big part of people's anxiety comes from uncertainty.

By leveraging collaborative productivity software managers can provide clear, unambiguous directives to employees. This will reduce anxiety as there will be less uncertainty about tasks and priorities.

#4 Cheaper operational costs

When things are done poorly, companies spend additional money and waste resources on re-work. This increases operational costs and can have a nasty impact on profitability.

Great productivity tools include the ability for users to create job aids. These are step-by-step instructions that both rookie and veteran employees stand to benefit from.

They help ensure steps are not skipped and quality checks are performed. This way, the customer always receives a consistent product with minimal defects.

#5 Better reporting

With a 90% or higher user adoption rate of collaborative tools companies gain tremendous insight into the true productivity of team members. Here are valuable metrics that give organizations insight into their efficiency.

  • Average time to complete tasks
  • Number of tasks per employee
  • Number of support tickets per product
  • Number of customer complaints
  • Percentage of projects that finished on time
  • Percentage of projects that finished on budget

Proper use of collaborative tools can make any organization operate more efficiently and as a result boost profitability. Not all collaborative productivity applications are created equal, however.

It's vital to choose a product that can customize to suit your company's unique business processes. To help you on your search, here are some of the best collaborative online tools that I have ever worked with.

Super Easy CRM

super easy crm home page


  • Cost: Free up to $25 per user per month
  • Software Type: Web application
  • User customization allowed: Yes
  • Task and Project Management: Yes
  • Instant Messaging: No

Super Easy CRM is the world's first productivity CRM. Unlike other CRM systems, it's built around productivity not only the sales pipeline. As such, the application is structured around successfully completing projects and tasks that keep customers happy and workers efficient.

Customization is easy and there is a free forever tier for those with limited budgets who need a better way of managing their contacts and support tickets.


sharepoint home page


  • Cost: $5 per user per month up to $23 per user per month
  • Software Type: Website
  • User customization allowed: Yes
  • Task and Project Management: Kinda
  • Instant Messaging: No but can be integrated with Microsoft Teams

SharePoint is a simple-to-build intranet site that companies can use to provide news updates and share documents. There is very little in the way of traditional contact and project management but as a business website builder it's hard to beat.

Fields can be customized and it is easily integrated into many other Microsoft productivity applications.

Google Workspace

google slides home page


  • Cost: Free - $12 per user per month
  • Software Type: Web application
  • User customization allowed: Not really
  • Task and Project Management: You can try
  • Instant Messaging: Yes

Google Workspace has nearly everything a small business needs to get productive, for free! Instead of paying for Microsoft Office subscriptions you can opt for web-based versions of Excel a.k.a Google Sheets and Word, otherwise known as Google docs.

In addition, Google Meet and Chat are included which allows for real-time communication between team members. There aren't any project or contact management tools but for general productivity it's the cheapest option around.

These amazing and intuitive collaborative productivity tools have helped me grow my small business tremendously over the years. Whether you are freelancing or just starting your company, try out a free trial of any of the applications mentioned in the article to help improve collaboration and productivity.

Matt Irving is the CEO of Super Easy Tech, LLC.
Matt is the CEO of Super Easy Tech and creator of Super Easy CRM. He is a passionate software engineer, tech blogger, and gamer. Feel free to connect on any of the platforms listed below.

Posted by: Matt Irving on 2/12/2022