Free Workload Planner

How to use the Workload Estimator

The workload estimator works by taking account of all your tasks and ranks them based on the priority you enter. Critical and High priority tasks are given a higher score than Medium and Low to help you focus on tackling the tasks that are most impactful for you and your business.

To get started all you need to do is follow these easy steps.

1. Enter the amount of hours you plan to work this week.
2. Enter the name of each task you need to perform.
3. Estimate the number of hours you'll need to complete each task.
4. Assign each task a priority — Critical, High, Medium, or Low.
5. Click the 'Estimate My Workload' button and your results will appear instantly.

How to interpret your results

Your workload results are displayed as a percentage. Anything above 100% means you are working beyond capacity and burnout could be imminent. For results like these, we give you a recommendation of which tasks you should trim to make your workday more manageable.

Tasks marked as Low or Medium priority are usually the first to go. The estimator will highlight which ones can be trimmed down or postponed, so you can reclaim control of your time without sacrificing what’s truly important.

How to plan your workload the right way

If you constantly find yourself with more work than you have hours in the week, it’s time to give Super Easy CRM a try. I built this platform for the sole purpose of giving busy people hours back in their days through innovative workload management​ features. Between automated task reminders, ticket tracking, and visual project boards — you’ll finally feel like you’re in the driver’s seat.

If a full CRM feels like too much for right now, or you're trying to launch on a tight budget and still in need of a workload planner , I get it. That’s why I created SheetsCRM — a Google Sheets-based CRM that gives you just what you need to stay organized, without spending more than 20 bucks.

 

Matt is the CEO of Super Easy Tech and creator of Super Easy CRM. He is a passionate software engineer, tech blogger, and gamer. Feel free to connect on any of the platforms listed below.

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Posted by: Matt Irving on 4/03/2025